Withdrawal Procedures

Student Responsibility

Students assume financial and academic responsibility for each course for which they register. Students are allowed to cancel enrollment prior to the first day of the semester or session. After class begins a student must withdraw from the University and must adhere to the refund schedule set forth by the Office of Business and Finance. Students are also responsible for properly registering for the courses they intend to take. Attending class and completing the required work does not constitute an official registration. The appropriate forms for these actions must be submitted to the Office of the Registrar. The date on which the Office of the Registrar receives the student’s completed drop or withdrawal form is the effective date on which academic action, refunds, and cancellation of charges are based. Discontinuing attendance in class, notifying an instructor of a status change, vacating a residence hall or non-payment of fees and tuition does not constitute an official withdrawal or course change.

Cancellation Procedures for all students

Once a student has registered for a future semester and decides before the first day of the semester or session that he/she will not be able to attend, he/she should contact the Office of the Registrar to cancel registration. Cancelling prior to the first day of the semester or session insures minimal financial obligation. The student’s signature is required to process a cancellation.

CANCELLATION INFORMATION FOR FALL 2012

For current continuing students only. New freshmen and transfers must contact the Office of Admissions to cancel.

Submit this form and contact the offices below:

Office of the Registrar:

For Cancellation of Fall 2012 Registration—

By Friday, August 24, 2012, submit written notice that you will not attend the

Fall 2012 semester and want your course registration cancelled. Notice should be sent to Stacey Floyd via e-mail sfloyd@umw.edu or faxed to 540-654-2145.

For Leave of Absence—

If you plan to re-enroll at UMW, you must submit a Request for Leave of Absence form before the Fall semester begins on August 27, 2012. Forms are available on the Registrar’s webpage or in the Office of the Registrar for BA, BS, and BLS students, and at the Stafford Campus for BPS, MBA, and MED degree-seeking students.

Office of Student Accounts:

By Friday, August 24, 2012 submit written notice to the Office of Student Accounts that you will not attend the Fall 2012 semester and request a refund of any tuition

paid for Fall. Please note that there is a mandatory processing fee due at the time of cancellation. If you have an outstanding balance on your account, please discuss plans for payment. Any questions concerning the Fall semester bill address letter to:

Office of Student Accounts, 1301 College Ave., Fredericksburg, VA 22401-5300 or call 540-654-1250/1289 or email umwbills@umw.edu .

Office of Residence Life: If you have a housing and dining services contract (live on

campus), you must contact Residence Life and submit a Notice of Intent to Vacate

by the deadline announced by that office. Contact Keith Cosentino kcosenti@umw.edu

at 540-654-1058 for further information. Forms can be found on Residence Life webpage.

Office of Financial Aid: Arrange for an exit interview if you have any type of financial

aid (scholarships, loans, grants, or campus jobs). Any questions concerning financial aid awards send letter addressed to: Office of the Financial Aid. 1301 College Ave., Fredericksburg, VA 22401-5300 or call 540-654-2468.

Library: Before you leave, return all UMW library books and pay any fines you owe.