Withdrawal Procedures

Student Responsibility

Students assume financial and academic responsibility for each course for which they register. Students are allowed to cancel enrollment prior to the first day of the semester or session. After class begins a student must withdraw from the University and must adhere to the refund schedule set forth by the Office of Business and Finance. Students are also responsible for properly registering for the courses they intend to take. Attending class and completing the required work does not constitute an official registration. The appropriate forms for these actions must be submitted to the Office of the Registrar. The date on which the Office of the Registrar receives the student’s completed drop or withdrawal form is the effective date on which academic action, refunds, and cancellation of charges are based. Discontinuing attendance in class, notifying an instructor of a status change, vacating a residence hall or non-payment of fees and tuition does not constitute an official withdrawal or course change.

Cancellation Procedures for all Students

Once a student has registered for a future semester and decides before the first day of the semester or session that he/she will not be able to attend, he/she should contact the Office of the Registrar to cancel registration. Cancelling prior to the first day of the semester or session insures minimal financial obligation. The student’s signature is required to process a cancellation.


For current continuing students only. New freshmen and transfers must contact the Office of Admissions to cancel.

Submit the Cancellation Form Spring 2015 and contact the offices below:

Office of the Registrar:

For Cancellation of  Spring 2015 Registration—By Friday, January 9, 2015, submit written notice that you will not attend the Spring 2015 semester and want your course registration cancelled.  Notice should be sent to Rhonda Stills via e-mail rstills@umw.edu or faxed to 540-654-2145.

For Leave of Absence—If you plan to re-enroll at UMW, you must submit a Request for Leave of Absence form before the Spring semester begins on January 9, 2015.  Forms are available on the Registrar’s webpage or in the Office of the Registrar for BA, BS, and BLS students, and at the Stafford Campus for BPS, MBA, and MED degree-seeking students.

Office of Student Accounts:

By Friday, January 9, 2015 submit written notice to the Office of Student Accounts that you will not attend the Spring 2015 semester and request a refund of any tuition paid for Spring.  Please note that there is a mandatory processing fee due at the time of cancellation.   If you have an outstanding balance on your account, please discuss plans for payment.  Any questions concerning the Spring semester bill address letter to:

Office of Student Accounts
1301 College Ave.
Fredericksburg, VA  22401-5300

or call 540-654-1250/1289 or email umwbills@umw.edu .

Students may submit an appeal to the University of Mary Washington Tuition Appeal Committee for the removal of tuition and comp fees or late fee charges on their student account for extenuating circumstances. Students must file an appeal within 30 days of the original bill date for the charges or within 30 days of the student’s withdrawal from the University. See Student Accounts Appeals page to learn more.

Office of Residence Life:

If you have a Housing and Dining Services Agreement (live in on-campus housing) and are withdrawing, you must submit an Intent to Vacate Form at URL http://students.umw.edu/residencelife/itv at the time of withdraw.

Office of Financial Aid:

Arrange for an exit interview if you have any type of financial aid (scholarships, loans, grants, or campus jobs).  Any questions concerning financial aid awards send letter addressed to:  Office of the Financial Aid. 1301 College Ave., Fredericksburg, VA  22401-5300 or call 540-654-2468.


Before you leave, return all UMW library books and pay any fines you owe.

Withdrawal Procedures for all Students

After the semester or session has begun, a student (at either the Fredericksburg or Stafford campus) who does not plan to continue must withdraw from the University.

Please contact Rhonda Stills at (540)654-1256 or at rstills@umw.edu for full withdrawal procedures.