Pre-Assigning Zoom Breakout Rooms

Breakout rooms are very useful tool for small-group discussion or project work within a class period, but they can be complicated to set up in the middle of a Zoom meeting. It is possible to pre-assign students to breakout rooms beforehand, but you and your students will need to do a little work in advance. Prepping Your Students For pre-assignments to work, students will need to create, and be logged into, their UMW Zoom account before joining the meeting. Note that logging into Canvas does not automatically log your students into their Zoom account. You may want to direct students to our guide on Creating and Logging into Your UMW Zoom Account.   Creating Your Meeting To ensure your students are logged into their account when joining the meeting, you can enable "Only authenticated users can join" under Meeting Options when creating your meeting. This will require all students to sign into their UMW Zoom account before joining the meeting. Note that … [Read more...]

Creating and Logging into Your UMW Zoom Account

All UMW faculty, staff, and students can create a licensed Zoom account tied to their UMW email address. This account will allow users to host meetings beyond the 40 minute limit imposed on free accounts, and allow access to other useful paid features. A UMW Zoom account is also required for pre-assignment of breakout rooms. Creating Your UMW Zoom Account To create your UMW Zoom account, you will need to log in via the UMW Zoom Web Portal. On this page, simply click "Sign In" and then log in with your UMW NetID and password. Logging into Your UMW Zoom Account When joining a Zoom meeting, you may be prompted to log into your UMW account. You can do so via the above method for "Creating you UMW Zoom Account." You can also log in directly from the Zoom client by clicking the "Sign with SSO" button (not the default email and password fields). Getting Help If you have issues creating or logging into your UMW Zoom account, you can contact the IT Help Desk for … [Read more...]

Creating and Publishing Zoom Cloud Recordings in Canvas

Zoom cloud recording is a great short-term solution for recording class sessions and easily sharing them with your students. The Zoom cloud generates a transcript and auto-captions, though these will need to be edited for accuracy. Important Note:  Our Zoom cloud recording storage capacity is limited, and will need to be cleared out periodically. Recordings will not be deleted without warning, but you should have a plan for backing up any recordings you want to keep long-term (YouTube and OneDrive are two good options). If you checked "Record the meeting automatically - In the cloud" when creating the meeting, or started a cloud recording during your meeting, you and your students can find the recordings under Cloud Recordings in your Canvas Zoom dashboard. In order for your students to see the recording, you must click the "Publish" toggle after your meeting completes. You can unpublish recordings at any time by clicking this toggle again, which keeps the files in the cloud … [Read more...]

Checking Attendance in Zoom

If you are using the Zoom integration in Canvas, you can very easily see an attendance record by going to the "Previous Meetings" tab and clicking the "Report" link next to the meeting. This will show you a list of Zoom users in attendance, along with how long they were in the meeting. ​ If you are using Zoom outside of Canvas, you can access these reports from the UMW Zoom Web Portal. After logging in with your UMW NetID and password, click "Reports," then "Usage." Specify the appropriate date range, and then click the number under the "Participants" column to see a breakdown of users in attendance. … [Read more...]

Zoombombing: Prevention and Response

Zoombombing (or Zoom raiding) is an unwanted, disruptive intrusion, generally by Internet trolls and hackers, into a video conference call. This guide includes information on preventing zoombombing, as well as tips on how to respond if a zoombomber does gain entry into your Zoom meeting. Standard Protections at UMW UMW IT has put a number of security measures in place in your UMW Zoom account's default settings. These settings have been chosen to strike a balance between security and ease of access, and will protect you from most instances of potential zoombombing. By default, all Zoom meetings created by UMW accounts will: Require a passcode to join (this passcode is embedded in the Zoom link in most situations, so your students don't have to enter it manually) Have the waiting room enabled Limit screen sharing to "Host only" Have file transfer disabled Please note that you have the ability to change all of the above settings, and there are many good … [Read more...]

Using Zoom in Canvas

Instructors can use Zoom from within their Canvas courses to schedule recurring virtual class meetings, record class sessions, and generate captions and transcripts for videos recorded in Zoom. This guide focuses exclusively on using Zoom within Canvas. For more general Zoom guides, see our DLS Zoom tool page. Important Notes (Read this first!) Before you can use this feature in Canvas, you will first need to set up your UMW Zoom account by going to, clicking "Sign In," and logging in with your UMW Net ID and password. Please contact the IT Help Desk for issues or questions about accessing, setting up, or using your UMW Zoom account. Zoom has a robust collection of online guides. If you have a question about a specific feature, you can often Google the term to find step-by-step instructions for exactly what you are looking for (e.g. "Zoom breakout rooms"). Video Overview   Scheduling a Zoom Meeting Click Zoom from … [Read more...]

Changes to Canvas Rich Text Editor

The Classic Canvas rich text editor is being retired in favor of a new streamlined interface. As part of this change, Office365 tools such as Word, Excel, and OneDrive will be integrated directly into the new toolbar. These changes will happen automatically for all users on Friday, 5/8/2020. The Classic editor will be unavailable after this time.   The Classic Editor placed all formatting options on the toolbar, and looked like this:  The new editor places many of these functions under nested dropdown menus. The default view shows only the most common formatting tools, with additional tools available by clicking the three dots on the far right side of the toolbar:   Of particular note is the Apps button (plug icon):   This button will allow you to insert links to a OneDrive, Dropbox, or Google Drive file or folder from directly within Canvas. This is particularly useful for sharing media such as audio, video, or high-resolution images without taking up space in … [Read more...]