Expedited Course Changes

Diagram of steps for Expedited Course Changes (view, download, or print PDF document)


1.  This category of curriculum changes proceeds through an approval process at the college level. Once the College Curriculum Committee (CCC) and the College Faculty Body has approved the change, the proposed change is posted on the University Curriculum Committee (UCC) website and is available for comment by all members the university faculty.

2.  The following curriculum actions are the only ones handled in the expedited manner:

  • Change to a course’s number
  • Change to a course’s title
  • Change to a course’s catalog description
  • Change to a course’s prerequisites
  • Cross-list a course (see item #4, below)
  • Deletion of a course
  • NOTE: to make the same, exact prerequisite change to a group of five or more courses, you may (at your option) choose to complete one cover sheet and attach a list of every course where the same prerequisite change applies. Do this only in cases where a single change applies universally and in exactly the same way to the group of courses listed. For fewer prerequisite changes, complete the required individual forms.

3.  The following steps are required to submit an Expedited Course Proposal Action:

A.  The proposer downloads the “Expedited_Course_Change_Proposal” cover sheet from the UCC website.  The form is filled out completely, and additional pages/attachments required are added.  The cover sheet and all required additional pages should be combined into one electronic document. Be sure to include the department chair’s “signature” in the appropriate line, either by the form of an electronic signature or by simply typing the Department Chair’s name in the space provided to indicate that the proposal was submitted with the department’s approval. Please note – Any change that impacts another Department must include a written statement (such as a copy of an email) from the Chair(s) agreeing to the change.

B.  To ensure clarity and consistency, proposers are asked to follow the guidance regarding suggested file names as provided in Appendix II, Suggested File Names for Curriculum Change Proposals.

C.  The proposal moves through whatever procedures are standard for curricular actions within the faculty member’s department.  When department approval is secured, the proposal moves to the College Curriculum Committee (CCC).  (If the college permits proposals to go directly to the CCC, the departmental review step may be ignored.)  The department chair’s name on the proposal form indicates either department approval of the submission or acknowledgement of the submission in cases where a college allows faculty to submit proposals directly to its CCC.

D.  Following CCC approval, the CCC Chair reports the curriculum actions approved to the College Faculty Body.  Should the College faculty Body not approve an expedited curriculum proposal, the proposal is returned to the CCC with a written statement of the reasons why the proposal was not approved.  After addressing the issues causing the proposal to be returned, the CCC resubmits the action to the College Faculty Body.

E.  Once the expedited proposal clears through the College Senate/Faculty Assembly meeting, the CCC Chair submits the proposal for the required two-week (10 class days) public posting period at the UCC web site.  A complete PDF copy of the cover sheet and proposal (in one document) should be sent by the College Curriculum Committee Chair to Dr. John T. Morello, Associate Provost for Academic Affairs (jmorello@umw.edu).  Once received, the document will be posted and all faculty will be alerted that an expedited curriculum proposal has been posted and is awaiting review.

F.  If no objections are raised after the two-week (10 class days) posting period ends, the curriculum action is approved and it takes effect at the start of the fall semester in the year stated on the proposal. Expedited proposals that pass through the posting period without comment are noted as “Approved” at the UCC curriculum approval website.  The UCC chair adds the date that the action was finalized and the completed proposal form is placed in electronic archive at the UCC web site.

G.  If the UCC discovers problems with any expedited action approved by a college, it will identify the problem and return the proposal to the CCC and request that the problem be addressed before the proposal is posted for public review and comment.  Once the CCC has addressed the issued raised by the UCC, the expedited proposal will be posted for the required two-week (10 class day) comment period.  Once the proposal passes through the comment period, it is noted as approved at the UCC website, the proposal form is updated by the UCC chair, and the proposal is filed in the electronic archive.

H.  If objections are raised during the two-week (10 class days) comment period, the UCC may either return the proposal to the CCC or may elect to consider the proposal at a regularly scheduled UCC meeting.  For any expedited proposal that the UCC decides to review, the action taken will be reported to the UFC as part of the UCC regular report to that group.  Expedited proposals approved by the UCC are noted as “Approved” on the UCC curriculum website; any proposals not approved are returned to the relevant CCC.  The proposal sheet for any Expedited Proposals approved by the UCC is updated by the UCC Chair; the approval date is the date of the UCC meeting where the proposal was approved.  The completed proposal document is then filed in the electronic archive.

4.  Special instructions regarding proposals to cross-list courses:

A. A cross-listed course is one in which the same course carries a course number in two different disciplines (e.g. PHIL 284/RELG 284, BUAD 345/PSYC 385).

B. The course descriptions for the two courses will end with “Cross-listed as xxxxx.”

C. Because courses cross-listed sometimes have slightly different course descriptions, each department proposing to cross list a course must complete the “Expedited Course Change Proposal” cover sheet. Each chair signs the cover sheet for their portion of the cross-listing proposal. Both cover sheets should be together in the same file for the proposal so that, eventually, one document with two cover sheets will be posted to the University Curriculum Committee web site.

D. Usually, but not always, cross-listed courses are within the same college. The College Curriculum Committee should receive a cross-listed proposal with the cover sheets from each department involved in the cross-listing proposal.

E. Occasionally, a course is proposed to be cross-listed across two colleges. Once the cross-listing proposal clears through both College Senate/Faculty Assembly meetings, the CCC Chair of the initiating department’s college submits the proposal for the required two-week (10 class days) public posting period at the UCC web site.  A complete PDF copy of the cover sheet and proposal (in one document) should be sent to Dr. John T. Morello, Associate Provost for Academic Affairs (jmorello@umw.edu).  Once received, the document will be posted and all faculty will be alerted that an expedited curriculum proposal has been posted and is awaiting review.

F. NOTE: even though only one CCC Chair need send the cross-listing proposal document to the Associate Provost for Academic Affairs, the chair of the other CCC involved should notify the Associate Provost that their college has indeed also approved the cross-college cross-listed course proposal.

G. If no objections are raised after the two-week (10 class days) posting period ends, the cross-listing action is approved and it takes effect at the start of the fall semester in the year stated on the proposal. Expedited proposals that pass through the posting period without comment are noted as “Approved” at the UCC curriculum approval website.  The UCC chair adds the date that the action was finalized and the completed proposal form is placed in electronic archive at the UCC web site.

H. If the UCC discovers problems with any expedited action approved by a college, it will identify the problem and return the proposal to the CCC and request that the problem be addressed before the proposal is posted for public review and comment.  Once the CCC has addressed the issued raised by the UCC, the expedited proposal will be posted for the required two-week (10 class day) comment period.  Once the proposal passes through the comment period, it is noted as approved at the UCC website, the proposal form is updated by the UCC chair, and the proposal is filed in the electronic archive.

I. If objections are raised during the two-week (10 class days) comment period, the UCC may either return the proposal to the CCC or may elect to consider the proposal at a regularly scheduled UCC meeting.  For any expedited proposal that the UCC decides to review, the action taken will be reported to the UFC as part of the UCC regular report to that group.  Expedited proposals approved by the UCC are noted as “Approved” on the UCC curriculum website; any proposals not approved are returned to the relevant CCC.  The proposal sheet for any Expedited Proposals approved by the UCC is updated by the UCC Chair; the approval date is the date of the UCC meeting where the proposal was approved.  The completed proposal document is then filed in the electronic archive.