Search the letters

*** Please note the changes to the log-in process to the database! ***

Our database contains approximately 38,000 entries detailing Monroe’s lifetime of correspondence, ranging from 1776 to 1831. You will have access to entries showing a letter’s author and recipient, date, place of writing, summary of contents and repository location of the original. We are in the process of adding links to PDFs of documents that have been transcribed by the Project, which are available for free public access.  The linked PDFs are transcriptions of the letters made available in Volumes 1-6, with annotations removed.  Annotations can be accessed using the published volumes. In using this resource, please feel free to notify us of any corrections that you may find or questions you may have.

*** Please read through the information below prior to using the database ***

Access Monroe Catalogue Online


FM Tutorial 1

To access:

At the initial log-in screen, select “Account Name and Password.

Account: Guest

Password: Monroe

At the following screen, select “Monroe Papers database.” This will bring you to the first entry of the database listing.




fm-tutorial-2016-1To search for a specific item:


Go to and select “Begin New Search” button. Key the search term(s) into the relevant fields, and then click “Perform Search.”  To exit the “Find” function, click “Cancel find” and you will be returned to the home screen.

The number of results will be displayed in the white numeric box on the left of the navigation bar.

To search across all fields:

fm-tutorial-2016-2The “Quick Find” in the upper right corner of the navigation bar is a global search field. A search term keyed there will return results from across all fields in the database. A search for “Lafayette,” for example, will return matches where Lafayette is an author or recipient of the letter, or mentioned in the summary field or in a publication title.




fm-tutorial-2016-3 To move between records:

To move from one record to another, use the Left and Right arrow keys on the left side of the navigation bar.



fm-tutorial-2016-4To sort by category:

To sort your search results, go to the “Sort” function. Choose your desired field from the column on the left and select “move.” You will see it shift to the column on the right. Click on the field name in the right-hand column, and you will be given the option to sort in ascending or descending order. After making the relevant selection, choose “Sort” to view the results.



Managing your results:

When sorting through the results of your search, you may use the “Omit record” button to remove irrelevant records from your search queue. To go back to the full listing of records, use “Show all records.” Records may be exported in a variety of file types, using the “Export records” button.





fm-tutorial-2016-6 Is this letter available?

If a document has been published, the content box under “Published” will show, where known, the title, volume and page number of the relevant publication. An item that has been transcribed by the Papers project and published in one of our volumes will be listed as a “published transcription” in the drop-down list in the right hand column. PDFs of these items are being added at this time. If an item has been transcribed but not proof-read or fully prepared for publication, it will be noted as an “unverified transcription.” PDFs of these items are not currently available, but we may be able to assist you if there is a question. Contact us directly if that is the case. An item will be marked as “Not Transcribed” if we do not intend to transcribe it.  Please note that not all Monroe correspondence will be transcribed in the course of this project.


Access Monroe Catalogue Online


Please contact Heidi Stello ( with any questions regarding catalogue/database usage.