New Course Proposals

Diagram of steps for New Course Proposals (view, download, or print PDF document)


The following steps are required to propose to add a new course to the curriculum:

1.  The proposer downloads the “New_Course_Proposal” cover sheet from the UCC website.  The form is filled out completely, and additional pages/attachments required are added.  The cover sheet and all required additional pages should be combined into one electronic document. Be sure to include the department chair’s “signature” in the appropriate line, either by the form of an electronic signature or by simply typing the Department Chair’s name in the space provided to indicate that the proposal was submitted with the department’s approval.

2.  To ensure clarity and consistency, proposers are asked to follow the guidance regarding suggested file names as provided in Appendix II, Suggested File Names for Curriculum Change Proposals.

3.  The proposal moves through whatever procedures are standard for curricular actions within the department.  When department approval is secured, the proposal moves to the College Curriculum Committee (CCC).  (If the college permits proposals to go directly to the CCC, the departmental review step may be ignored.)  The department chair’s name on the proposal form indicates either department approval of the submission or acknowledgement of the submission in cases where a College allows faculty to submit proposals directly to its CCC.

4.  Important reminders about particular types of new course proposals:

A.  Interdisciplinary (IDIS) course proposals – to add a new IDIS course, the same new course proposal form is to be completed. IDIS courses are normally designed by groups of self-selected faculty.  Proposals for new IDIS courses will only be accepted from established departments.  Therefore, faculty who wish to teach IDIS courses must find a department that will accept “responsibility” for the course.  This department will be called the “host” department.  Typically the host department will be the one that houses one of the faculty members involved in the design of the IDIS course.  A memo from the department chair from the host department should be attached to the course proposal, along with a memo of support from the chairs of all departments of the faculty who are proposed as teachers of the new IDIS course.  (Even after permanent status is achieved, IDIS courses will require a host department.  Host departments may change over time.  A short memo from the new host to the Office of the Registrar will be sufficient to register the change.)

B. Converting a Special Topics Course to a New Course – In 1998, the Faculty voted “that a [topics] course may be taught no more than three times before it is approved by the Curriculum Committee [as a regular course].” A department must submit a new course proposal to the Curriculum Committee for approval before such a course is taught for the fourth time.

5.  Following CCC approval, the CCC Chair reports the curriculum actions approved to the College Faculty Body.  Once the College faculty Body has accepted the proposal, the CCC Chair sends the proposal to the UCC.  A complete PDF copy of the cover sheet and proposal (in one document) should be sent by the CCC Chair to Dr. John T. Morello, Associate Provost for Academic Affairs (jmorello@umw.edu) for posting on the UCC web site.

6.  If the UCC discovers problems with any new course proposal approved by a college, it will identify the problem and return the proposal to the CCC and request that the problem be addressed before the proposal is reviewed by the UCC.  Once the CCC has addressed the issues raised by the UCC, the proposal is returned to the UCC for action.

7.  New courses approved by the UCC are reported to the UFC as part of the UCC’s regular report to that group.  Once the UFC has accepted the UCC’s actions, the new courses are noted as “Approved” on the UCC curriculum website; any proposals not approved are returned to the relevant CCC.  The UCC Chair updates the new course proposal cover sheet, and the proposal document is filed in the electronic archive.